Residency Program Officer

Date Posted: 07/04/2025
Req ID: 44072
Faculty/Division: Temerty Faculty of Medicine
Department: Dept of Obstetrics&Gynaecology
Campus: St. George (Downtown Toronto)
Position Number: 00043594

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The Department of Obstetrics and Gynaecology is the top faculty in Canada, and among the top
faculty globally. We are committed to offering leading-edge research and education programs with
over 300 faculty members including researchers, clinician scientists, clinical educators, community
and hospital and affiliated experts. Our program is a driving force of innovation and discovery in
Obstetrics and Gynaecology. Visit us at www.obgyn.utoronto.ca to find out more about the incredible work being done.

As Residency Program Officer, you will work collaboratively with faculty leadership, residents and administrative staff to support Canada’s largest and most prestigious residency program in obstetrics and gynaecology. You will play an integral role in developing a department wide strategy in coordinating curriculum, supporting accreditation processes and advising staff on program and policy changes. Your proven track record of delivering projects and driving process improvement will be critical to the success of our programs.


Your responsibilities will include:

• Coordinating postgraduate residency training programs and the competency by design program including developing new academic half-day sessions to meet curriculum requirements
• Supporting the residency program including coordinating rotation schedules, program assessment schedules, accreditation/auditing processes, and maintaining curriculum maps
• Coordinating the Canadian Resident Matching Service (CaRMS) process, including recruitment of faculty and trainees, collating applicant scores, and organizing orientation sessions
• Overseeing day-to-day educational and operational needs for the department including leading and implementing project initiatives and project plans
• Analyzing and making recommendations for student program enhancements including implementing operational policies, procedures, and best practices
• Analyzing and maintaining data, generating reports and identifying discrepancies
• Supporting committees including the Residency Program Committee with scheduling, meetings, taking minutes, coordinating agendas, materials and action item
• Directing the activities of a single ongoing staff-appointed employee

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum five (5) years of related administrative experience in a university or healthcare environment
• Demonstrated experience coordinating postgraduate residency training programs; interpreting and applying policies and procedures, particularly from Postgraduate Medical Education Officer (PGME) and the Royal College of Physicians and Surgeons of Canada (RCPSC)
• Demonstrated experience coordinating rotation schedules, program assessment schedules, and maintaining curriculum maps
• Demonstrated experience with the competency by design program and the Canadian Resident Matching Service (CaRMS) process
• Experience with the preparation and coordination of accreditation and audit processes
• Experience with conceptualizing, organizing and executing program activities such as workshops and the delivery of programs by developing project plans and using data-driven analysis and reporting
• Demonstrated experience supporting committees with scheduling meetings, taking minutes, coordinating agendas, materials, and action items
• Experience with analyzing and making recommendations for student program enhancements
• Experience supporting, coordinating, and creating communication materials for committees and events
• Experience developing new procedures and processes and seeing them through from conception to implementation, and evaluating existing programs and systems and making recommendations for change
• Experience in developing precedents and process for petitions and appeals for residents, suggesting alternative course of action if necessary
• Advanced proficiency with MS Office Suite (SharePoint), project management tools, survey tools (Redcap), Focus, and Laserfiche
• Excellent communication and interpersonal skills
• Ability to develop and maintain effective relationships with internal and external senior stakeholders
• Strong time management skills, including the ability to set priorities and meet deadlines
• Ability to cope with pressures and deadlines and adapt to new processes and procedures
• Ability to analyze and synthesize information from multiple sources and provide recommendations
• Strong initiative, resourceful and excellent attention to detail
• Demonstrated ability to work independently and collaboratively with a team

Assets (Nonessential):

• Work experience in or strong knowledge of the Temerty Faculty of Medicine and its respective and partner residency programs (ex: NOSM)
• Experience working with PLANK

To be successful in this role you will be:

• Communicator
• Proactive
• Problem solver
• Responsible
• Self-directed
• Team player

Closing Date: 07/14/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:  
USW Pay Band 12 -- $79,874. with an annual step progression to a maximum of $102,147. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Administrative / Managerial
Recruiter: Amanda Krmek

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.