Special Projects Manager

Date Posted: 07/09/2025
Req ID: 44150
Faculty/Division: Vice-Provost, Students
Department: Health and Wellness
Campus: St. George (Downtown Toronto)
Position Number: 00054937

Description:

About us:

Student Life connects life to learning. We believe every student should have the opportunity to participate in university life actively and find connection and community while discovering new ways of thinking and being in the world. We provide resources, support and engagement opportunities that are inclusive and accessible, ensuring every student can build experiences that set them up for a lifetime of success. 

Consisting of an interdisciplinary team of health professionals and support staff, Health & Wellness at the University of Toronto aims to support graduate and undergraduate students in reaching their academic goals, engage students in their development and learning, and support their health and well-being by providing health education, clinical and consultation services. Health and Wellness (HW) provides counselling to students with a wide range of concerns ranging from relationship problems to debilitating depression and anxiety, suicidal and/or homicidal ideation, post-traumatic stress, and eating disorders.

Your opportunity:

Reporting to the Director, Professional Practice & Quality Assurance at the University of Toronto, the Special Projects Manager (SPM) is expected to engage in project management, to support day to day operations, and outreach to community partners to support and advance the goals and objectives of the Best Practices Network in Canadian Higher Ed (“Best Practices Network” or “Network”), a collaboration between the University of Toronto, Queen’s University, McGill University, and the University of British Columbia. The Best Practices Network is a national mental health community of practice and knowledge exchange network that supports Canadian post-secondary campuses and aims to promote and advance evidence-informed emerging, promising, and best practice mental health and wellness initiatives that improve Canadian post-secondary students’ mental health and well-being. The SPM is responsible for a variety of activities in support of knowledge exchange and knowledge dissemination. The position will be responsible for a variety of knowledge exchange and learning activities (e.g., webinars, conferences) to support network members in their collective work to advance best practices in student mental health in postsecondary contexts.

Your responsibilities will include:

• Developing overall project design including developing and/or supporting charter, scope, resources and schedule for projects.
• Building and strengthening relationships with stakeholders and partners of strategic importance to enhance community capacity to engage in research about campus mental health and apply the best available evidence, while facilitating the effective participation of community members in knowledge generation and exchange opportunities.
• Conducting literature reviews and environmental scans. Researching and recommending appropriate resources and materials summarizing the information as reference materials to support projects, communications materials and presentations.
• Planning and implementing project phases
• Developing and maintaining project quality control standards
• Producing complex statistical information. Formatting data collected for presentations and reports.
• Reviewing and assessing requirements needed to meet project timelines and informing project leaders of issues and roadblocks.
• Support evaluations and assessments of mental health projects across the country.

Essential Qualifications:

• Bachelor's Degree in health sciences or other appropriate field, Master’s degree preferred or an acceptable equivalent combination of education and experience.
• Minimum six years relevant experience in project design and implementation with applicability to knowledge exchange and communications.
• Extensive experience managing complex and multi-stakeholder projects, including leading, organizing and tracking the outcomes of projects, preferable in a mental health setting.
• Experience producing reports and presenting findings.
• Familiarity and experience with quantitative and qualitative research methodologies (interviews, focus groups, etc.).
• Maintain knowledge of current national and international best practices in post-secondary student mental health programming, evaluation, and research.
• Ability to work with diverse groups, strong facilitation interpersonal skills and political acumen, ability to build and maintain strong partnerships with internal and external stakeholders.
• Strong research, writing, communication, presentation and interpersonal skills.
• Excellent editing and proofreading skills
• Superior organizational skills and the ability to multi-task and manage time effectively.
• Ability to work both independently and as part of a team
• Computer skills required (Word, Excel, PowerPoint).

To be successful in this role you will be:

• Adaptable
• Communicator
• Multi-tasker
• Organized
• Team player

NOTE: This is a term position with an approximate start date of August 1, 2025, and an end date of June 30, 2027. 

Closing Date: 07/17/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Grant - Term; This is a term position with an approximate start date of August 1, 2025, and an end date of June 30, 2027. 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 15 -- $95,627. with an annual step progression to a maximum of $122,290. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Administrative / Managerial
Recruiter: Fiona Chan

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.