Undergraduate Coordinator

Date Posted: 03/13/2025
Req ID: 42140
Faculty/Division: UofT Scarborough
Department: UTSC:Dept-Psychology
Campus: University of Toronto Scarborough (UTSC)
Position Number: 00057593

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The Department of Psychology at the University of Toronto Scarborough is a vibrant department organized into five areas of study (behavioural neuroscience, clinical, cognition, developmental and social). While providing students with curricula to foster deep grounding in one or more disciplinary traditions, the Department also fosters research at all levels. Indeed, its commitment to socially engaged, leading-edge research and direct engagement with its community is reflected not only through its curriculum, but also in the creative and innovative projects undertaken by faculty, such as the provision of exceptional research opportunities for graduate and undergraduate students. Working alongside faculty, a team of dedicated staff members provide administrative services, and support the daily operation of a department, which is committed to promoting equity, diversity and inclusion and creating a rich and engaging student experience.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

In the Department of Psychology, we pride ourselves on educating and preparing students for professional careers in the field. Reporting to the Manager, Operations and Finance, you will be the first point of contact for program-related enquiries. You will assist with the coordination of a wide range of program-related administration to ensure students and faculty are set up for success.

As a member of our highly collaborative team, you will work closely with the Program Administrators to ensure the effective running of the Department of Psychology's undergraduate programs. You will be responsible for acting as the first point of contact for students providing program and service information. You will also coordinate and support logistics for courses, program activities and events; course enrollment; syllabi collection and review; tests, examinations and grades submissions; maintaining/editing information on digital platforms (e.g. website); promotion of programs and recruitment events and various administrative duties (e.g. booking rooms, taking minutes, coordinating meeting agendas, action follow-up items).

Your responsibilities will include:

• Acting as the first point of contact for program-related enquiries
• Providing detailed information to students on program and/or course requirements (including procedures and deadlines)
• Coordinating the preparation and distribution of program and/or course materials (including program schedules, test and exam packages, exam printing)
• Coordinating the recruitment and training process for teaching assistants (e.g. preparing DDAH forms, scheduling meetings, verifying progress on tasks)
• Determining logistical details and activities for events and/or programming (e.g. coordinate space, equipment, promotion, materials, catering)
• Maintaining course information on student information systems
• Collecting and submitting grades (including organizing materials for grading)
• Collecting supporting documentation required for records and enrollment processing (e.g. processing interim course enrollments)

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience
• Minimum three years of related experience providing academic program support to faculty and disseminating detailed program and service information to students
• Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams )
• Experience working with Student Information Systems (e.g. Acorn, ROSI, Quercus)
• Excellent interpersonal and communication skills (both oral and written), including presentation skills
• Ability to effectively interact with faculty, staff and students in a tactful, professional and diplomatic manner
• Superb organizational, coordination and time management skills
• Ability to be thorough when reviewing documentation that must meet specific criterion and have excellent attention to detail
• Demonstrated ability to meet deadlines and manage competing priorities
• Applicants are expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

Assets (Nonessential):

• Experience supervising casual staff or students

To be successful in this role you will be:

• Approachable
• Articulate
• Efficient
• Resourceful
• Tactful
• Team player

Notes:

• A copy of the full job description is available upon request from the UTSC HR Office.

Closing Date: 03/24/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:  
USW Pay Band 10 -- $70,844. with an annual step progression to a maximum of $90,595. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Student Services

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.