Venue Coordinator (2 positions)

Date Posted: 05/23/2025
Req ID: 43060 and 43061
Faculty/Division: Innis College
Department: Innis College
Campus: St. George (Downtown Toronto)
Position Number: 00056686 and 56687

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary canters, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacyof innovation and discovery that has changed the way we think about the world.

Found in 1964, Innis College provides an informal home to about 2,200 undergraduate students within the Faculty of Arts & Science at the University of Toronto. We deeply value student involvement and leadership, taking pride in being the only undergraduate college on campus that ensures equal representation of faculty, staff, and students on all College governance bodies. We focus on establishing leadership skills in our students, while remaining attentive and responsive to all ideas and concerns. At Innis, we create a strong sense of shared purpose and community.

Your opportunity:

Under the general direction of the Chief Administrative Officer and under the supervision of the AV and Event Services Lead, the Venue Coordinator is the primary onsite/day of contact for general enquiries, responsible for providing front line support, executing logistical details and activitiesfor events, and resolving issues that may occur during events.

Your responsibilities will include:

• Acting as the first point of contact for general enquiries
• Verifying details and necessary changesto event schedule
• Coordinating scheduled activities for functions
• Providing routine information to event organizers
• Resolving issues that may occur during events and escalating problems as required
• Verifying that event management guidelines are maintained
• Collecting feedback on programs or events
• Providing guided tours of facilities. Providing basic support and general referrals to individuals in distress.

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum two years of recent and related experience in the execution of event logistics.
• Experience providing front-line customer service to internal and external clients.
• Excellent communication (both oral and written) and interpersonal skills.
• Demonstrated initiative, problem solving skills, and tact and diplomacy in working with multiple stakeholders.
• Demonstrated attentionto detail and ability to follow detailed instructions accurately.
• Demonstrated ability to prioritize tasks and responsibilities, work well under pressure, and make sound judgements.
• Ability to work well in a team environment and independently.

Assets (Nonessential):

• Experience providing support for online events.
• Demonstrated ability to work with audio-visual and film projection equipment.

To be successful in this role you will be:

• Accountable
• Communicator
• Courteous
• Organized
• Possess a positive attitude
• Problem solver
• Team player

Closing Date: 06/02/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Part-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 07 -- $59,172. with an annual step progression to a maximum of $75,673. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Hospitality

NOTE: Both positions are part-time 50% FTE, 18 hours per week with a regular evening schedule from 6:00PM to 10:00 PM and weekend schedule, with occasional day time work. The pro-rated annual salary is $29,586 with an annual step progression to a maximum of $37,836.5.

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.